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Office of Acquisition and Logistics (OAL)

Information Letters

An Information Letter (IL) is used to release non-directive information.  Mandatory policies and procedures are published in the form of Directives, Handbooks, and Regulations.  Note:  You may need to visit the VA Viewer Software page to view these documents.

2012
IL Number Subject Dated
003A3-12-04 Postaward Conferences 02/02/2012
2011
IL Number Subject Dated
001AL-11-01 Guidelines for Acquiring Office Supplies 10/14/2010
001AL-11-02 Updates to Federal Acquisition Certification in Contracting Program 11/02/2010
001AL-11-03 Unique Procurement Instrument Identifier (PIID) (Rescinded and replaced by VA Procurement Policy Memorandum dated August 29, 2012 — see Acquisition Policy Flash! 12-24) 09/30/2011
001AL-11-15 Subcontracting Compliance Review Program 06/08/2011
2010
IL Number Subject Dated
001AL-10-01 Guidance for the Distribution and Replenishment of Burial Flags (Rescinded) 11/06/2009
001AL-10-03 Reporting and Managing Contractor Past Performance Information Procurement Policy Memorandum 2013-03 dated August 12, 2013 — see Acquisition Policy Flash! 13-27) 02/22/2010
001AL-10-04 Changes in Biomedical Equipment Repair Services by the VA Service and Distribution Center 01/13/2010
001AL-10-06 New Guidelines for Placing Items and Services on the AbilityOne Procurement List 04/28/2010
001AL-10-11 Use of Project Labor Agreements for Federal Construction Projects 07/15/2010
001AL-10-14 Requirements for Veterans’ Employment Reporting by Federal Contractors 09/13/2010
2009
IL Number Subject Dated
001AL-09-02 Integrated Oversight Process (IOP) 06/19/2009
001AL-09-03 Updates to Federal Acquisition Certification in Contracting (FAC-C) Program 12/19/2008
001AL-09-03 (Amendment) Updates to Federal Acquisition Certification in Contracting Program 01/19/2010
001AL-09-04 Managing Interagency Acquisitions (Rescinded and replaced by Procurement Policy Memorandum 2013-06 dated June 28, 2013 — see Acquisition Policy Flash! 13-14) 03/23/2009
001AL-09-05 Use of Integrated Product Teams (IPT) for Major Acquisitions (Rescinded and replaced by Procurement Policy Memorandum 2013-07 dated May 22, 2013 — see Acquisition Policy Flash! 13-22) 10/09/2009
001AL-09-06 Applicability of 38 United States Code (U.S.C.) § 8127-8128 (Sections 502 and 503 of Public Law (P.L.) 109-461, “Veterans Benefits, Health Care, and Information Technology Act of 2006”) to Department of Veterans Affairs (VA) Ammunition Acquisitions 08/17/2009
001AL-09-07 Implementing Guidance for Contracting Awards under the American Recovery and Reinvestment Act (RA) of 2009, Public Law 111-5 03/17/2009
001AL-09-08 Reporting Competitive Actions in the Federal Procurement Data System (FPDS) 05/04/2009
001AL-09-10 Requirements for Veterans’ Employment Reporting by Federal Contractors (Rescinded and replaced by IL 001AL-10-14) 08/07/2009
001AL-09-11 Guidance for Recycling of X-ray film and Precious Metals 08/11/2009
2008
IL Number Subject Dated
049-08-01 New Alignment of Contract Legal Counsel Responsibilities 12/13/2007
049-08-02 Contracting Officer Technical Representatives (COTR) Training Policy 04/10/2008
049-08-02 (Amended) Extension of Certification Date for Federal Acquisition Certification (FAC) for Contracting Officer Technical Representative (COTR) Program (Amendment to Information Letter (IL) 049-08-02 (Amended)) 07/14/2009
049-08-03 Use of Dun and Bradstreet Reports as a Means of Assisting in Determining Contractor Responsibility (Rescinded and replaced by Procurement Policy Memorandum 2013-05 dated August 12, 2013 — see Acquisition Policy Flash! 13-11) 04/11/2008
049-08-04 Processing Receiving Reports for Centralized IT Purchase Orders 05/02/2008
049-08-05 Draft Notice on Report of Survey (ROS) Timelines (Attachment included) 05/16/2008
049-08-06 Draft Directive and Handbook 4080, Government Purchase Card Policy and Procedures (Attachments included) 07/03/2008
049-08-06 Draft Directive and Handbook 7002, Logistics Management Policy and Procedures (Attachments included) 07/03/2008
049-08-07 Authority for Level 1 Contracting Officer Warrants 09/17/2008
2007
IL Number Subject Dated
049-07-02 Change of Field Office Name 10/31/2006
049-07-03 Cost Effective Paper Waste Reduction and Prevention Efforts 11/28/2006
049-07-04 Green Purchasing Program Management Reviews (Rescinded and replaced by VA Procurement Policy Memorandum 2014-01 dated July 10, 2014 — see Acquisition Policy Flash! 2014-06) 12/05/2006
049-07-05 Department of Veterans Affairs Acquisition Workforce Certification Program 12/19/2006
049-07-06 Implementation and Mandated Use of VA’s Electronic Contract Management System (eCMS) (Rescinded and replaced by VA Procurement Policy Memorandum dated June 15, 2012 — see Acquisition Policy Flash! 12-17) 06/15/2007
049-07-07 Closure of Asset Management Service, Hillsborough, NJ (Rescinded and replaced by IL 001AL-09-11) 04/17/2007
049-07-08 Veterans First Contracting Program (rescinded and replaced by VA Acquisition Circular 2008-01)) 06/19/2007
049-07-09 Federal Procurement Data System (FPDS) Data Verification and Validation 08/07/2007
049-07-10 Advisory and Assistance (A&A) Services (Rescinded 08/10/2010) 08/13/2007
049-07-11 Integrated Product Team Requirement (Rescinded and replaced by IL 001AL-09-05) 08/30/2007
2006
IL Number Subject Dated
049-06-1 Increasing Opportunities for Awards to Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses 12/28/2005
049-06-2 New Inventory Requirements and Sensitive Items Listing 02/08/2006
049-06-3 Receipt of Security Items 02/16/2006
049-06-4 Joint Venture and Teaming Arrangements for Service-Disabled Veteran-Owned Small Businesses 03/09/2006
049-06-5 Earned Value Management System (EVMS); Final FAR Language 03/30/2006
049-06-6 Contracting Officer’s Technical Representative (COTR) Training (Rescinded and replaced by IL 049-08-02)  
049-06-7 Performance-Based Acquisition 08/31/2006
2005
IL Number Subject Dated
049-05-1 Advance Procurement Planning to Increase Opportunities for Awards to Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses (Rescinded and replaced by IL 049-06-1)  
049-05-2 Contracting Personnel Competencies 10/14/2004
049-05-3 Notification to the Government Accountability Office (GAO) when Contract Performance is Authorized Notwithstanding a Protest 10/14/2004
049-05-4 Revenue Generation Contracting Authority 12/28/2004
049-05-5 Section 508 Micropurchase Exception Ends April 1, 2005; GSA Section 508 Micropurchase Exception Memorandum; Section 508 Determination and Findings; Section 508 Electroinc & Information Technology Exceptions Certification 02/11/2005
049-05-6 Expiration of Statutory Authority for the Price Evaluation Adjustment for Small Disadvantaged Businesses (SDB) (FAR 19.11) and the Very Small Business (VSB) Program (FAR 19.9); GSA Expired Program Authority Memorandum; SBA Suspension of the Price Evaluation Adjustment Memorandum 02/16/2005
049-05-7 Designation of the Task-Order and Delivery-Order Contact Ombudsman 02/17/2005
049-05-8 Option Year Contracts and Terms Exceeding 5 Years 03/22/2005
049-05-9 Guidelines on the Use of Guarantee Period Services 04/04/2005
049-05-10 Establishment of Louis P. Nangeroni Award for Excellence in Logistics 08/03/2005
049-05-11 Surety Bonds (Bid, Payment, Performance, and Payment Protection) on Construction Solicitations and Contracts  
049-05-12 Economic Price Adjustment Clauses 09/02/2005
2004
IL Number Subject Dated
049-04-1 The Specially Designated Nationals (SDN) List, the Denied Persons List, and Other Lists 01/05/2004
049-04-2 Mandatory use of the Central Contractor Registration(CCR) 01/06/2004
049-04-3 Indefinite-Delivery Indefinite Quantity (IDIQ) Contract for Construction 01/07/2004
049-04-4 Implementing the Set-Aside Provisions of Public Law 108-183 for Service-Disabled Veteran-Owned Small Business Concerns (Rescinded and replaced by IL 049-04-9)  
049-04-5 Contract Bundling and Contract Bundling Reviews; Revised Listing of Exempted Items from Bundling Reviews and Forecast Submission 03/03/2004
049-04-6 Revised Business Clearance Review Requirements and Reporting Actual and Planned Awards of $5 Million or More 03/04/2004
049-04-7 Maximizing Use of SmartBuy and Avoiding Duplication of Agency Activities with the President’s E-Government Initiatives 04/06/2004
049-04-8 Advisory and Assistance (A&A) Services (Rescinded and replaced by IL 049-07-10)  
049-04-9 Federal Acquisition Regulation Set-Aside Provisions for Service-Disabled Veteran-Owned Small Business Concerns; (Rescinded and replaced by IL 049-06-1)  
049-04-10 Preferences and Special Procedures to Enhance Veteran-Owned and Service-Disabled Veteran-Owned Small Business Participation in VA Acquisitions (Rescinded and replaced by IL 049-06-1)  
049-04-11 Incentive Contracts and Award Fees 09/14/2004
049-04-12 Expiration of Statutory Authority for the Price Evaluation Adjustment for Small Disadvantaged Businesses(SOB) (FAR 19.11) and the Very Small Business (VSB) Program (FAR 19.9) 09/20/2004
2003
IL Number Subject Dated
049-03-1 Class Deviation from VAAR 808.001, Priorities for Use of Government Supply Sources 11/20/2002
049-03-2 Change of Field Office Name 11/21/2002
049-03-3 Revised Advisory and Assistance Services Approval (Rescinded and replaced by IL 049-03-12, which was subsequently replaced by 049-04-08)  
049-03-4 Class Deviation from VAAR 802.100(a) Head of Contracting Activity (HCA); (Rescinded and replaced by IL 049-03-10)  
049-03-5
Center for Acquisition and Materiel Management Education Online Implementation 01/16/2003
049-03-6 Parameters of Contracting Authority 03/17/2003
049-03-7 Implementing the Health Insurance Portability and Accountability Act (HIPAA) of 1996 New Sample BAA Template 03/24/2003
049-03-8 Abandonment and Destruction of Information Technology Equipment  
049-03-9 Evaluating the Contractor’s Past Performance (Rescinded and replaced by IL 001AL-10-03) 03/28/2003
049-03-10 Revised Class Deviation from VAAR 802.100 (a) Head of Contracting Activity (HCA) 04/02/2003
049-03-11 Using Reverse Auctions to Acquire Goods and Services (Rescinded and replaced by Acquisition Policy Flash! 12-14) 06/09/2003
049-03-12 Advisory and Assistance (A&A) Services (Rescinded and replaced by IL 049-04-08)  
049-03-13
Shipping Policies When Contracting on Behalf of the Department of Defense 09/11/2003
049-03-14 Contracting With Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses
(Rescinded and replaced by IL 049-06-1)
 
2002
IL Number Subject Dated
90-02-1 Extension of Class Determination to Waive Synopsis Requirements When Certain Contract Conditions Are Met 12/18/2001
90-02-2 Enforcement of Controls on the Acquisition of Information Technology and Telecommunications 01/08/2002
049-02-3 Existing Contracts with Arthur Andersen, LLP, and the Enron Corporation 02/06/2002
049-02-4 Operator and Biomedical Maintenance Training (Including Lodging and Travel) 02/07/2002
049-02-5 Interim guidance for VA’s Energy investments 04/03/2002
049-02-6 Contract Language for Field Standardization Projects 04/16/2002
049-02-7 Executive Order 13221, Energy Efficient Standby Power Devices 04/16/2002
049-02-8 Special Contracting Methods Procedures for Service and Performance Based Service Contract Options Exceeding 5 Years 04/30/2002
049-02-9 Protests, Claims and Alternative Disputes Resolution (ADR) as Factors in Past Performance and Source Selection Decisions 05/06/2002
049-02-10 Approval Process for Advisory and Assistance Services (Rescinded and replaced by IL 049-03-3  
049-02-11 Executive Order 13148, Greening the Government Through Leadership in Environmental Management 07/05/2002
049-02-12 Legal and Technical Review of Proposed Contracts for Conferences 07/30/2002
049-02-13 Clarification of Senior Level Contracting Officers as Selling Officials 08/01/2002
049-02-14 Socioeconomic Goals 09/03/2002
2001
IL Number Subject Dated
90-01-1 Greening the Federal Government Executive Orders Implemented in the Federal Acquisition Regulation (FAR) 11/08/2000
90-01-2 Timely Delivery and Contractor Performance 11/09/2000
90-01-3 Small Disadvantaged Business (8(a)) Program Direct Contracting; View the renewed and reissued partnership agreement 12/26/2000
90-01-4 Class Deviation from VAAR 819.7003 and VAAR Provision 852.219-70 05/11/2001
90-01-5 Implementation of Section 508 of the Rehabilitation Act of 1973, 1998 Amendments; Section 508 Determination and Findings; Section 508 Electroinc & Information Technology Exceptions Certification 06/25/2001
90-01-6 Contractor Personnel Security Requirements; Current VA-SBA Partnership Agreement 07/16/2001
90-01-7 VA’s Business Opportunities System (BOS) and FedBizOpps (Rescinded and replaced by IL 049-07-6)  
90-01-8 Service-Disabled Veteran-Owned Business Prime and Subcontracting Goals 07/31/2001
90-01-9 Contracting for Conference and Training Space 09/05/2001
90-01-10 VA Business Opportunities System (BOS) User Training (eLearning Application) (Rescinded and replaced by IL 049-07-6)  
2000
IL Number Subject Dated
90-00-1 Department of Veterans Affairs (VA) Office of Inspector General Audit and Advisory Services 01/30/2000
90-00-2 Solicitation and Contract Review Procedures 06/20/2000
90-00-3 Forthcoming Policy Changes on Firearms and Motor Vehicles 06/21/2000
90-00-4 Management, Acquisition, and Use of Information Technology and Capital Asset Procurements 06/20/2000
1999
IL Number Subject Dated
90-99-1 Contracting Officer Certification 10/14/1998
90-99-2 Operator and Biomedical Maintenance Training Including Lodging and Travel 02/11/1999
90-99-3 Small Disadvantaged Business (8(a)) Program Direct Contracting 02/11/1999
90-99-4 Use of the Test Program for Certain Commercial Items, Federal Acquisition Regulation Subpart 13.5 07/26/1999
90-99-5 Acquisition Training 11/24/1999
1998
IL Number Subject Dated
90-98-1 Electronic Data Interchange (EDI) and Request for Quotation Provisions and Clauses 11/05/1997
90-98-2 Bar Code Scanners and Personal Computers for Electronic Commerce 03/09/1998
90-98-3 Earth Day 1998 03/31/1998
90-98-4 Competition Under Multiple Award Task and Delivery Order Contracts 06/10/1998
90-98-5 Use of Appropriations to Purchase Employee Business Cards 06/10/1998
90-98-6 Procurement of Uniforms 07/16/1998
90-98-7 General Freight Management Program for the Department of Veterans Affairs (VA) and the VA Transportation and Logistics Center (VATLC) 09/02/1998
90-98-8 Year 2000 (Y2K) Contracting Issues 12/01/1998
1997
IL Number Subject Dated
90-97-1 Interim Acquisition Guidance for Health Care Resources Sharing Authority (Public Law 104-262) 11/13/1996
90-97-2 Supply, processing, and Distribution (SPD) Self-Evaluation Guide 12/11/1996
90-97-3 8(a) Program 12/30/1996
90-97-4 Biological Monitoring Sterilizers 12/31/1996
90-97-5 Reprint of VA Acquisition Regulation (VAAR) 02/06/1997
90-97-6 Purchase of Recycled Paper 02/20/1997
90-97-7 Use of Electronic Commerce/Electronic Data Interchange (EC/EDI) and Purchase Card 02/20/1997
90-97-8 Office of Acquisition and Materiel Management (OA&MM) Web Site Management Responsibilities 02/25/1997
90-97-9 Contract Language for Field Standardization Projects (Rescinded and replaced by IL 049-02-6)  
90-97-10 Preparation of Proposed VAAR Changes 04/24/1997
90-97-11 Javits-Wagner-O’Day Program Accomplishments, Handbook, and Catalog  
90-97-13 Copier Paper from General Services Administration (GSA) 09/13/1997
1996
IL Number Subject Dated
90-96-1 Required Sources of Supplies and Services 04/16/1996
90-96-2 Contracting Under the Javits-Wagner-O’Day (JWOD) Program 05/13/1996