Telephone Number (Bridge): 1-800-767-1750 - Access Code15076#
**(Note: Please make sure that you use the # sign).**
Subject: OSHA Recordkeeping and OSHA Annual Report
Audience: All Employees, Union Representatives, Employee Health, Occupational Health, Industrial Hygienists, Safety Officials and Workers' Compensation.
Objective: To provide information concerning use and sources of information for completion of OSHA recordkeeping requirements.
Acting Director, Office of Occupational Safety and Health (00S1)
OSHA Recordkeeping Discussion--
Frank Denny - Completion of the OSHA forms - 300, 300A, 301. Q&A This postion of the call is just a reminder of this change requirement. Representatives from each Administration will assist with answering questions.
OSHA has issued a memo reminding agencies that CY 2006 annual summaries of work-related injuries and illnesses must be certified and posted for each workplace establishment. The summaries must be posted by February 1, and remain posted until April 30.
1:15 - 1:45
Summary from Each Administration --
OSHA Annual Report - Accomplishments of 2006 and goals for 2007.
NOTE: The Office of Occupational Safety and Health has contacted officials of agencies and/or organizations for this conference call that can represent their agency/organization's and/or are expects in their field. However, verbal statements and/or paraphrased questions and answers (found at the bottom of this agenda), are informational and have not been cleared as policy in-of-themselves. Links have been provided to this call that allow agency/organizational polices to be viewed. Questions and answers are viewed on the intranet only.
Question: "The problem is that a supervisor may not know until after the fact that a lost time injury has occurred or what days are involved. The AFGE Contract prohibits a supervisor from asking why an employee is taking sick leave."
Answer: True - but you can ask the employee if their injury/illness was workplace related.
Question: One point not brought up was the case of medical treatment. Only WC and EH personnel can truly know if medical treatment was rendered in the case of a workplace accident.
Although supervisors should know the days away and restricted duty days they do not report them to safety unless asked. We train, train, and train every year and whenever an accident occurs. What this whole process is doing is putting a very time intensive burden on safety, and when this program was indroduced, safety was told that WC and EH would assist them in getting the data they need. All safety needs is a heads up from WC, not the specific information. The COP notification accomplishes this, but we also need the heads up for other work related accident information such as restricted duty, medical treatment, and time missed from work passed COP up to 180 days from date of accident.
When clarification from DOL is reached, and if DOL concurs that WC can assist safety with information pertaining to the OSHA log, I propose that national set up a code of some kind in which communication between WC, EH, and Safety can be shared without compromising privacy rights. For instance, suppose ASISTS case 2006-00034 was originally closed as NLT, No medical, but now the person is having surgery due to the injury. There could be a shared space with an EXCEL spread sheet that lists every ASISTS case and is coded for medical treatment, restricted duty, and lost time or days away. It could also contain cost columns and COP columns. This would solve every problem for everyone. WC, Safety, and EH could update it as needed. There already exists similar programs but not all agencies have access.
Answer: Eileen Coyne (e-mail) - "As was stated on the DASHO call for the present time the supervisor and/or HRMS must be involved in providing the information necessary for you (Safety) to do their job. I think your suggestion regarding the spreadsheet for these critically important elements is excellent." "Additionally, there will be 2 Live Meeting in the February/March timeframe on a CD-ROM regarding the OSHA Recordkeeping process and structure."
1) I currently have the employees that work at the CBOC'S on our OSHA log and not a separate one. However, I do provide them a copy to post.
Effective this calendar year I will work on separate logs for the CBOC's. Since 3 facilies fall under our xxx station but with an identifier such as A, B,C, after the XXX station number. Do I input the total number of employees that is unique just to that CBOC, example 13 employees at C? Or should I be using the total number of employees that I use for B? I spoke with HR today and on the COIN report the total that they provide me has the employees that are listed from the CBOC.
Are the contracted CBOC's included on this log if there should be an injury since they are not staffed by VA employees, However we have a VA Employee that is the Contact person for the contracted CBOC's
2) If we have a cemetery employee that gets injured do we include the cemetery folks on our log or a separate log?
The same with the cemetery do we do a separate figure for the hours and total number employees?
I have found SIC codes and NAICs codes for the Cemeteries and CBOC's- Will you check with Frank Denny to see if these are correct?
Cemeteries - NAICS 812220 and SIC CODE 6553
CBOC's NAICS 621498 and SIC CODE 8093.
I have sent emails to Fiscal and Human Resources asking if the data that they provide me if it includes the employees from the cemeteries and CBOC's.