Veterans Crisis Line Badge
 

Office of Acquisition and Logistics (OAL)

IFF & Sales Reports

 
Tel: (708) 786-7737 Fax: (708) 786-5828 fss.help@va.gov Contacts Survey
 

Clause 552.238-74, Industrial Funding Fee and Sales Reporting requires that FSS contractors submit, quarterly, the dollar value (in U.S. dollars and rounded to the nearest whole dollar) for all sales under the contract during the preceding 3-month period, to include any partial month.  This process is currently completed on-line through the VA Sales Reporting System.

There are no additional fees or charges associated with this system.

Reporting Timetable

Sales reports and IFF payments are due by the 60th calendar day following the completion of each quarter of the Government fiscal year.  Any partial month is to be considered as one (1) month for reporting purposes.

Sales reports & IFF payment are due 60 days after the end of the fiscal quarter: Feb 28; May 31; Aug 31; Nov 30

Registration & Payment

Registration

When you first access this system, you will need to setup an account profile by clicking “Register” in the upper left-hand corner of the page and completing all required fields.  Newly awarded contractors will only be able to register on the first reportable day of the first active quarter of their firm’s contract.

  • Username:  Your username will be your contract number (e.g. V797D-12345x).
  • Password:  Your password cannot exceed 14 characters.  We recommend that you create a strong password, including lowercase and upercase letters, numbers, and special characters.  If you forget or misplace your password you must use the “Forgot Password” function of the sales portal to reset it.  FSS does not have access to your password and is unable to reset it for you.

IFF Payment

Vendors may submit their IFF payment in one of several ways:

  • Through the VA Sales Reporting System.  This is the preferred method of payment;
  • Setting up an ACH payment through the NAC; or
  • Submitting a check.

If you do not pay electronically using the VA Sales Reporting System you must submit your sales report prior to paying the IFF.

Best Practices & Assistance

  • $0 sales for reporting period:  You must still log into the sales portal and enter $0.
  • Reportable sales:  Include all sales made to the VA, other Government agencies, state & local governments, as well as sales made through the prime vendor program, direct-to-patient distribution, and DoD distribution and pricing agreements.

Direct all IFF and sales reporting questions to the fsssales@va.govVA Sales Desk.  Additional information about getting started with the VA Sales Portal and making payments is available in the online user guides.

Related Links

Compliance Requirements | VA Schedule Sales Query