Mandatory Usage of VA’s Electronic Contract Management System (eCMS)
Purpose: To inform the VA Acquisition Workforce of VA Procurement Policy Memorandum (PPM) - Mandatory Usage of VA’s Electronic Contract Management System (eCMS). This PPM rescinds Information Letter (IL) 049-07-06, Implementation and Mandated Use of VA’s eCMS, dated June 15, 2007.
Dated: June 15, 2012
VAAR Section Impacted: N/A
Effective Date: Immediately
Background: Consistent use of eCMS improves transparency and reduces duplicative data entry in the Federal Procurement Data System Next Generation (FPDS-NG) and USA Spending.gov. It provides management with the visibility into key metrics and workload without requiring time-consuming data calls. Using eCMS also supports legal and technical compliance by populating contract documents with up-to-date provisions and clauses.
Applicability: This applies to all acquisitions above the micro-purchase threshold except task or delivery orders placed by an Ordering Officer designated by a contracting officer (CO). Purchases of high technology/high cost equipment by the National Acquisition Center (NAC) on behalf of a medical center will be entered by the NAC rather than the medical center.
Additional Information: Questions or concerns should be addressed to the Office of Acquisition and Logistics (003A), Procurement Policy and Warrant Management Service (003A2A), at (202) 461-6918, e-mail: firstname.lastname@example.org.