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Acquisition Policy Flash! 12-24

What's New?

Unique Procurement Instrument Identifier (PIID)

Purpose:  To inform the VA Acquisition Workforce of a new Procurement Policy Memorandum (PPM).  This PPM rescinds and replaces Information Letter IL001AL-11-03, dated September 30, 2011 and adds a new National Acquisition Center (NAC) Federal Supply Schedule (FSS) Unique Procurement Instrument Identifier (PIID) and NAC FSS Letter Contract Interim Agreement PIID.

Dated:  September 17, 2012

VAAR Section Impacted:  None

Effective Date:  Immediately

Expiration Date:  Effective until cancelled.

Background:  On September 30, 2011, Information Letter IL001AL-11-03 was issued to prescribe policies and procedures for assigning numbers to all Department of Veterans Affairs (VA) solicitations, contracts, agreements and related instruments in accordance with Federal Acquisition Regulation (FAR) 4.605.  Due to constraints in GSA’s applications, the new PIID format described in the IL 001AL-11-03 needed to be amended to add a new PIID nomenclature for NAC FSS awards.  Since the issuance of the IL, Procurement Policy has implemented the use of Procurement Policy Memoranda (PPM) as a result; the IL has been rescinded and replaced with a PPM.

Applicability:  This guidance applies to all solicitations, contracts, agreements, and related instruments generated within VA’s Electronic Contract Management System (eCMS).  No other characters shall be used as a part of the PIID other than as prescribed in this PPM.  If additional identification is needed for internal reasons, it shall be placed on the procurement instrument in such a location as to separate it from the PIID.  The PIIDs will be automatically generated in eCMS during the procurement process.

Additional Information:  Questions or concerns should be addressed to the Office of Acquisition and Logistics (003A), Procurement Policy and Warrant Management Service (003A2A) at: (202) 461-6918, e-mail:  va.procurement.policy@va.gov.