Office of Acquisition and Logistics — National Acquisition Center
Federal Supply Schedule (FSS) Service — FSS Support Team
The Department of Veterans Affairs Federal Supply Schedules Support Team manages Freedom of Information Act (FOIA) requests, Sales reports, Subcontracting Plans, and the FSS HelpDesk.
What's New?
The VA National Acquisition Center’s Federal Supply Schedule (FSS) Service is undergoing a transformation! Read the Reorganization Vendor Letter for more information on how this transformation will impact how you do business with FSS.
Do you qualify as a Small Disadvantaged Business (SDB)?
North American Industry Classification System (NAICS) Codes
Industrial Funding Fee Requirements and Sales Reports
NOTICE: Sales Reports have gone digital! Beginning 1st Quarter 2009 your firm will receive a pre-populated Excel spreadsheet that includes all pertinent contract information and identifies ever Special Item Number (SIN) currently awarded under your contract - all you have to do is enter your sales data and return your spreadsheet to the FSS Help Desk at helpdesk.ammhinfss@va.gov! Questions? Contact your assigned Contract Specialist or the FSS Help Desk!
Contacts | FSS Programs | Sales/Industrial Funding Fee
Small Business Subcontracting Plans | Freedom of Information Act
Useful Resources | Eligible Agencies
Federal Supply Schedule Overview
Training
- FSS 101
- FSS 201
- eTraining 101
- GSA e-Buy Tutorial
- GSA Center for Acquisition Excellence (Login required)
- Small Business Administration
Contact Information
| Help Desk: For general questions about schedule solicitations, quarterly sales reports, subcontracting plans and Freedom of Information Act (FOIA) Phone: (708) 786-7737 FAX: (708) 786-5974 Email: helpdesk.ammhinfss@va.gov Report a broken link Make a suggestion |
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| Carole O’Brien Director, Federal Supply Schedule Service |
(708) 786-4957 |
| Susan Smith Division Secretary |
(708) 786-5180 |
| Cheryl Ward-Roberts FSS Assistant Director, Pharmaceuticals, Dental, & Other Medical Products |
(708) 786-5259 |
| Paul Skalman FSS Assistant Director, Medical Equipment & Supplies |
(708) 786-5247 |
| Dore Fessler Assistant Director, Medical Professional Services |
(708) 786-5223 |
Federal Supply Schedule Programs
| Schedule | Description | FSC | NAICS | Size Standard (Small) |
| 65 II A | Medical Equipment & Supplies 65IIA Special Item Numbers |
6510 6515 6530 6532 |
322291 333314 339111 339112 339113 334510 423450 3379 811219 |
500 employees 500 employees 500 employees 500 employees 500 employees 500 employees 500 employees 500 employees Not to exceed $7M |
| 65 I B | Pharmaceuticals 65IB Special Item Numbers |
65 Part I Section B | 325412 325611 424210 |
750 employees 750 employees 500 employees |
| 65 II C | Dental Equipment & Supplies 65IIC Special Item Numbers |
6520 6525 |
339114 811219 |
500 employees Not to exceed $7M |
| 65 II F | Patient Mobility Devices (including wheelchairs, scooters, walkers, etc.) 65IIF Special Item Numbers |
6530 | 339113 | 500 employees |
| 65 V A | X-Ray Equipment & Supplies (including Medical/Dental X-ray Film) 65VA Special Item Numbers |
6525 | 325992 | 500 employees |
| 65 VII | Invitro Diagnostics, Reagents, Test Kits & Test Sets 65VII Special Item Numbers |
6505 | 325413 | 500 employees |
| 66 III | Cost-Per-Test, Clinical Laboratory Analyzers 66III Special Item Numbers |
6630 | 325413 334516 |
500 employees 500 employees |
| 621 I | Professional & Allied Healthcare Staffing Services 621I Special Item Numbers |
Q | 561320 | $12.5M |
| 621 II | Medical Laboratory Testing & Analysis Services 621II Special Item Numbers |
Q301 | 621511 | $12.5M |
FSS Sales Reporting & Industrial Funding Fee (IFF) Collection
IFF Requirements and Sales Reports (Submitted Quarterly)
- Clause 552.238-74 IFF and Sales Reporting
- Announcement Letter - Contractors Sales Reporting Process
- Instructions - Contractors Report of Sales Spreadsheet
- Sample - Contractors Report of Sales Spreadsheet
- Electronic Payment Instructions
Electronic payment form
Under the FSS contract program vendors are required to report sales on a quarterly basis using the Form GSA 72 - Contractor’s Report of Sales. This form is to be completed and submitted by the 60th day after the end of the reporting quarter.
For example, reports for the period of January 1 through March 31 would be du by May 30th. This also includes remittance of the collected IFF throughout this period. This payment should be made electronically.
All sales made to state and local government agencies under the Disaster Recovery clauses of the Stafford Act when the President has declared a national disaster should be documented under the column titled “Disaster Recovery.”
NOTE: The contractor is required to report FSS sales under the Government’s PRIME VENDOR (PV), DIRECT-TO-PATIENT (DTP) DISTRIBUTION, & DEPARTMENT OF DEFENSE’S DISTRIBUTION & PRICE AGREEMENTS (DAPA) programs. Quarterly sales data shall be based on the DTP/DAPA tracing reports and the PV contractor chargeback data.
| Program | Source |
|---|---|
| Prime Vendor | Chargeback data acquired from the PV contractors |
| Direct-To-Patient | Tracing reports |
| Distribution & Price Agreements | Tracing reports |
Sales should be reported based on the contract number used during the purchase transaction.
FSS Small Business Subcontracting Plans
- Subcontracting Plan (for Large Businesses with Contracts Over $550,000)
- Electronic Subcontracting Reporting System (eSRS)
Contractors are required to have an approved small business subcontracting plan place when they meet the following criteria:
- Large business
- Estimated sales for the contract period exceed $550,000
eSRS
Achievements made throughout the fiscal year period OCTOBER 1 - SEPTEMBER 30 under your approved subcontracting plan must be reported by October 30th of each year via the Electronic Subcontracting Reporting System (eSRS).
If you have already submitted your achievement information for FY2008 you may proceed with one of the following options in order to remain compliant with the new reporting due date:
- PREVIOUS REPORT SUBMITTED: Determine the achievements for the FY2008 reporting period (OCTOBER 1, 2007 - SEPTEMBER 30, 2008) and provide a report documenting the full period. This information should be included in the “remarks’ section of your report.
- PARTIAL REPORT SUBMITTED: Determine the period of time within the FY2008 reporting period (OCTOBER 1, 2007 - SEPTEMBER 30, 2008) that has not been reported and submit your report to include the remaining period through SEPTEMBER 30, 2008. This information should be included in the “remarks” section of your report.
EXAMPLE: If you reported annual achievements for the period of APRIL 1, 2007 - MARCH 31, 2008, then you would complete a report for the period of APRIL 1, 2008 - SEPTEMBER 30, 2008. This ensures that the eSRS system contains information for the full FY2008 reporting period.
Subcontracting Plan Training
The following presentation provides general information about the Subcontracting Plan program, including:
- How to complete your proposed plan
- What information will be reviewed
- Information about the process
Subcontracting Plan Presentation 10/2008
Additional Information
More information about the Small Business Act Program and subcontracting plans can be found at:
Freedom Of Information Act (FOIA) Requests
Enacted in 1966, The Freedom of Information Act (FOIA) is a federal law that establishes the public's right to obtain information from federal government agencies. The FOIA is codified at 5 U.S.C. Section 552. In 1974, after the Watergate scandal, the Act was amended to force greater agency compliance. It was also amended in 1996 to allow for greater access to electronic information.
Under FOIA, any person has the right to request access to federal agency records and information. All agencies of the US Government are required to disclose records upon receiving a written request; however, there are nine exemptions that protect certain records from disclosure.
The FOIA Basics webpage of the National Security Archives provides more information on the act itself and how to obtain requested information.
If you wish to obtain information under the FSS program, please send your written request to:
| Mail: | VA National Acquisition Center Federal Supply Schedule Service (049A2-2) PO Box 76, Bldg 37 1st Ave, North of Cermak Road Hines, IL 60141 ATTN: FOIA OFFICER |
| FAX: | (708) 786-5828 |
| Email: | helpdesk.ammhinfss@va.gov |
The request must be on letterhead with an approved signature.
Regulatory Guidance & Other Useful Resources
Regulatory Guidance:
- Federal Acquisition Regulation (FAR) Online
- General Service Administration Acquisition Manual
- Department of Veterans Affairs Acquisition Regulation
- United States Code of Federal Regulations
- Regulations.GOV
- US Customs and Border Protection
Useful Resources:
- National Acquisition Center
- Acquisition Central
- Contractor Teaming Arrangement (CTA)
- Blanket Purchase Agreements (BPA)
- Government Acronym Finder
- Small Business Administration
- VA Office of Small and Disadvantaged Business Utilization
- GSA Office of Small Business Utilization
Agencies Eligible to Purchase Under FSS Program (Not All Inclusive)