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VA Healthcare Network Upstate New York - VISN 2
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Outlook Components |
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Outlook's component e-mail Inbox, Calendar, Contacts list, and Notes tools are useful on their own; when you use them together they're a match made in heaven!
The key to connecting Outlook's components is to use a technique called "drag and drop". You pick up one item by clicking and holding onto it with your mouse button, then you drag it directly overhead another Outlook feature and drop it (by releasing the mouse button). Here's how you would use it:
A colleague sends an e-mail to your Outlook Inbox about an upcoming video conference you need to attend, so you want to add it to your Outlook Calendar.
Click on the message row from your Inbox view and drag the item to the left until your mouse pointer is directly over the Calendar icon. When you release the mouse button, you'll see a new Appointment window created: Outlook makes the e-mail's Subject line the Appointment name, and the text of the e-mail message is copied into the text area below.
Here are some other drag and drop connections Outlook can make for you:
- Drag a Notes item to the Inbox icon to drop the text into a new e-mail message. This works in the other direction, too.
- Drag a Contact to the Inbox to e-mail that person's contact information to someone else.
- Drag a Calendar item to the Inbox to e-mail the details of an appointment to someone else.
- Drag a Contact to your Calendar to schedule an appointment with that person: Outlook creates a new meeting request, adds the person to the meeting's Attendee Availability list, and fills in the person's e-mail address so you can send them the meeting request.
Now that you know where to look there are plenty of other Outlook component connections to discover.
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| Reviewed/Updated Date:
February 7, 2007
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